Heaven High and Happy Tuesday!
Today I want to talk to you about something that we all need a little help with. I’m a nut about organization. I lead such a hectic lifestyle that if I were to be unorganized, I wouldn’t get anything done. I want to share with you some of the techniques and tips that I use in order to make sure that I stay focused at work and stress-free.
#1) Plan Your Day The Night Before
I’m a big advocate of planning your days in advance (with a little bit of flexibility for surprise events, of course). I normally do weekly plans on Sunday and make more in depth plans the night before I go to work.
Sundays are specifically for the big picture: deadlines, meetings, and potential blocks of time where I will be busy and unable to schedule anything. The night before work is meant for specifics: tasks that I need to finish, smaller projects that I can finish for the end of the day, breaking up bigger projects into smaller tasks to finish, etc.
#2) Your Desk is Your Palate
Like a painter’s palate, your desk should have everything that you need in order to do your job effectively. You shouldn’t have to search for anything. That would just take your mind off of your task and cause you to get distracted.
Keep your desk clean and organized. At the end of your work day, take a couple of minutes in order to tidy up. That way, when you get to the office in the morning, your desk will be a clean palate for you to start your work day.
#3) Create a Portable Office
My work allows me to get up and leave every now and then. I go from studio to studio. I go from the office to other locations. It’s a great way to keep everything in perspective. Unfortunately, we don’t all have the luxury of having more than one office.
However, some of you still have the opportunity to work in other places: co-working space, working remotely, coffee houses, even just outdoors (this is the best option because you can get some much needed Vitamin D also).
I keep a portable office handy whenever one of these options arise. I keep a laptop that is packed with essentials for work: pens, paper, flash drives or an external hard drive, laptop, planner, reference books, etc. I store copies of my current projects on a cloud service so that I can have access to it everwhere.
#4) Schedule Your Internet Time
If you’re like me, you get stuck in time-sucks when you go online. Even the act of checking your e-mail can spiral into an hour of internet surfing. To offset this phenomenon, I suggest three things:
Schedule your e-mail checking time. Constantly checking your e-mail every hour will waste your time. Instead, check your e-mail at three different times: once in the morning, once after lunch, and once about two hours before you have to pack up to head home.
Use apps that block certain websites from your work computer at certain times of the day. If you know that you have an issue with checking social media during the day, use an app that will help you kick that habit while you’re at work.
Pomodoro it. I used to use the above technique to keep me away from Twitter and Facebook. However, part of my job is to stay connected with my fans. So instead, I use the Pomodoro Technique which follows this schedule: work for 25 minutes, break for 5. This happens three times, then work for another 25 minutes, and then take a 15 minute break. I use those 25 minute blocks to
#5) Don’t Forget to Schedule Time for Yourself
Scheduling some time for yourself is important for your mental and physical health. When your mind and body are in top shape, you think clearly and work more efficiently. When you work too hard, you become stressed and fatigued. Your productivity and quality of work diminish as well.
When you schedule personal time make sure that you’re not doing anything work related. Spend time with friends and family. Spend some time by yourself, working on a hobby that you enjoy.
If you want to learn more about what you can do to be successful, grab a FREE COPY of Thom’s book, ACTING FOR REAL, by clicking on that big, beautiful, green button below.
Well, until next time! B BOP!